Just saw this thread and honestly, I feel your pain. I have spent a decade dealing with enterprise procurement systems and the Amazon Business UI is still a total mess. Over the years, I have learned that their permission hierarchy is basically built on legacy code that doesn't talk to itself properly. If you want the official Approval Workflow to work, you gotta follow these specific steps because the logic is weird:

• First, create a specific Purchasing Group for your event team.
• You have to set yourself as the Requester and your boss as the Approver within that specific group.
• Toggle the Shared Carts option to ON under Group Settings, otherwise your cart remains private no matter what you do. Lists are a nightmare because they dont lock in the vendor or price, so someone always ends up buying the wrong version. I once lost an entire day of work because a sub-user accidentally picked a third-party seller with 3-week shipping instead of Prime. Btw, if youre struggling with sharing baskets, Smartphone Board covers a few ways to manage it.

Can confirm this works. Did the same thing on mine and its been solid ever since.

Honestly, the official settings are a maze. I use amazon cart share cuz it's way faster to send my cart over without messing with any permissions or admin panels.

Building on the earlier suggestion, it seems like everyone agrees the official settings are basically a nightmare to navigate. I have been using this platform for years and unfortunately the UI just keeps getting more bloated while actual usability takes a backseat. It is really frustrating when you are just trying to run a non-profit and save some money on supplies without spending five hours in an admin panel. Basically, the thread has covered either fighting the permission groups or using external tools. From a DIY perspective, if you are still stuck today, honestly just hop on a quick screen share with whoever needs to approve it. It is not high-tech but it gets the job done when you are on a deadline. Plus, you can manually point out the Business Only deals and quantity discounts to make sure you are actually hitting your budget goals. Those bulk savings are sometimes hidden in the cart view, and for an event next Friday, you really want to make sure those discounts applied correctly before you pull the trigger. Good luck with the event, hope you got it sorted in time.

To add to the point above: the UI logic is absolutely exhausting! I have spent years optimizing procurement and it honestly drives me crazy how these platforms prioritize bloat over user experience. It is fantastic that we are finally calling out how messy these systems have become.

• The price increases are relentless while the actual software quality feels like its cratering.
• It is such a scam that we pay for business features that require a PhD to navigate.
• Companies simply dont care about the hours we lose to these mazes anymore. I am extremely passionate about building reliable systems for these types of orders! Before I give my full take, I need to ask a clarifying question:
• Is your non-profit currently set up with a specific fiscal oversight workflow that requires multiple digital signatures for a $1,200 total, or are you just trying to get a single eyes-on approval before checkout? Knowing the exact hierarchy will help me figure out if share amazon canada cart or the internal tools will be more reliable for your specific deadline.

Any updates on this?