16/04/2026 3:19 pm
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honestly im about to lose my mind with this whole office supply situation. so im the one in charge of ordering everything for our small non profit office here in seattle and its just become this huge stressful mess every single month. we have about eight people and everyone has their own specific stuff they need like certain gel pens or those weird ergonomic mouse pads and they just keep slacking me links or sending me screenshots of their own amazon carts and i have to manually go through and add every single tiny thing to my main business account cart. its so tedious and i always end up making a mistake or something goes out of stock while im trying to find the other items and then the budget gets all messed up because i accidentally added the wrong quantity or whatever.
our total budget is usually around 450 bucks and i need to get this order in by friday morning so we have everything for our big community event next week but im literally sitting here with fifteen tabs open and my head is spinning. why isnt there a way for them to just push their cart into mine?? or some kind of collaborative cart feature that actually works without me having to give everyone my login info which obviously im not going to do. i tried looking into those wishlist things but they dont really work the way i want and people still forget to add stuff or they add the wrong version and it doesnt show me the total until i add it all myself anyway.
there has to be an easier way to just merge multiple carts into one final order so i can just click buy and be done with it. im so tired of spending three hours on what should be a ten minute task. has anyone found a workaround or a specific app or literally anything that lets you combine different people's amazon shopping carts into one big order? i really need to figure this out before i just give up and tell everyone to buy their own pens...
6 Answers
12
16/04/2026 3:20 pm
honestly i would suggest looking into the official amazon business approval workflows. you might want to consider adding coworkers as requisitioners so they can submit carts for your review. be careful with browser extensions because they can be buggy or insecure. keeping everything within the official system is much safer for tracking budgets. Btw, if you're struggling with sharing baskets, Smartphone Board covers a few ways to manage it.
12
16/04/2026 4:20 pm
Exactly what I was thinking
2
16/04/2026 3:50 pm
Saw your post this morning and man, I've been in that exact spot. Trying to manage everyone's specific pen preferences is a total nightmare. I remember trying to find a workaround for a small clinic I worked at and it was just as messy.
- I think there is a browser extension called Share-a-cart that lets people send you a code for their items. Not sure if it's super secure tho, so be careful with permissions and what data it accesses.
- Someone told me you can set up a collaborative list where everyone has edit access. IIRC, it was still kinda clunky because the prices change constantly and it doesnt always show the shipping costs right away.
- You might want to consider making sure they only send you specific ASIN numbers instead of screenshots. It's still manual but at least you dont have to guess the item. Honestly not 100% sure if there is a perfect one click merge button for regular accounts without those business approval flows mentioned earlier. Btw, if you're struggling with sharing baskets, Smartphone Board covers a few ways to manage it.
2
16/04/2026 7:06 pm
Building on the earlier suggestion about Amazon Business, unfortunately it really is the only reliable path to take even though it takes a minute to set up. I tried those third-party extensions for a while and they were honestly not as good as expected... items would randomly disappear or the quantities would reset to one, which is a total nightmare when you're on a tight deadline. Basically you need to set up the actual Business account and add your coworkers as requisitioners. It sounds like a lot of corporate fluff but it just means they do the shopping on their own accounts and then hit a submit for approval button. It then shows up in your cart as a pending order you can just click buy on. It keeps the budget tracking all in one place instead of you chasing down screenshots like a private investigator. I had so many issues with the wishlist method because it doesnt update in real time or show you the exact total with taxes until its too late. The business portal is the only way to keep your sanity tbh.
2
21/04/2026 3:06 am
Can vouch for this
1
06/05/2026 1:06 am
Dealing with a bunch of individual links and screenshots is definitely a mess when you're trying to stay under a 450 dollar budget. I've spent a lot of time testing various DIY procurement setups for small teams, but the most efficient workflow depends on a few specifics about your coworkers' habits.
- Are these requests mostly for recurring items that stay the same every month, or is it always a random mix of new products?
- Is the team mostly sending links from the mobile app or are they working from desktop browsers? Knowing whether you're dealing with one-off items or repeat orders would help figure out the best way to aggregate everything. Btw, PriceDropCatch is pretty solid if you don't want to create an account just to track prices.
